Costs/Prices
of Building AI Agent
- Incorporate Business in TX
- Corporate Website
- Phone #s
- Tool Costs
- Servers to run this on
COMPARE
($7.25 x 2000) = $14,500 (or $1,208/mo) is US minimum wage.
WHAT I CHARGE
$2000 = one-time upfront setup fee and first month + couple hours of their time + more of my time
$500/month (if paid upfront for the year) x 12 months = $6000 is AI worker plus I deal with phone setup and bill
$600/month (if paid monthly as you go) x 12 months = $7200 is AI worker plus I deal with phone setup and bill
second line and second language (usually Spanish) AI worker for half price so ($250/mo. x 12) = +$3000.
TOOL PRICING - MOST COMBINATIONS REQUIRE 2 OR 3
--------------------- AI --------------------
elevenlabs.io is priced at $0 (15 min), $5/mo (30 min) (.16/min), $11/mo (250 min) (.04/min), $99/mo (1,100 min) (.09/min), $330/mo (3,600 min) (.09/min), $1200/mo (13,750 min) (.09/min). Plus they charge $.10 to $.12/minute. They say starting 21 June 2025 that LLM costs will be charged.
Workflow is located at: elevenlabs.io/app/conversational-ai . Twilio integration: elevenlabs.io/docs/conversational-ai/guides/twilio/native-integration . Cal.com integration at elevenlabs.io/docs/conversational-ai/guides/integrations/cal-com .
synthflow.ai is priced at $29/mo (50 min) (.58/min), $375/mo (2,000 min) (.19/min), $750/mo (4,000 min) (.19/min), white label $1250/mo (6,000 min, unlimited subaccounts) (.21/min). Integrates with Twilio and Google calendar.
vapi.ai had a pricing page in Jan 2025. 21 Mar 2025 they removed the pricing page, so they had no visible pricing for any level . This changed 20 May 2025 with Vapi returning the pricing page with Adhoc as .05/min + .05/min surge pricing on concurrent + .0x for different (transcriber, model, voice, telephony) providers used, agency $500/mo coming soon, startup $1000/mo coming soon, custom. All customers seemed to be switched to adhoc pricing.
crewai.com is priced at $0, $99/mo, $6k/yr, $12k/yr, $60/yr, $120/yr
Voiceflow.com is priced at $0, $60/mo, $125/mo, custom
bland.ai is $0.09/minute which is good. $15/month for a phone line which is high. Conversational Pathways > Pathways Showcase > "Full AI Receptionist" by Leighlin. Has some "GoHighLevel" tools (create appointment, cancel appointment, create contact, update contact) (I do not see find appointment or find contact). Has some "Google Calendar" tools (find available, create event, cancel event).
VoiceOs.io is fee of $0.05 per min (infrastructure) + .02 to .07/min of voice + .01 to .02 of transcription cost.
retell.ai (as of 6/4/2025 recheck) is a "pay-as-you-go" with .07 to .08/minute for voice + LLM for 0.003/minute to 0.05/minute + telephony for 0.015 + other misc. costs. One knowledge base is 0.005/minute. "Expensive" extras are verified phone # $100/month, phone # $2/month, extra knowledge base at $8/month, and concurrency at $8. Voices are 11Labs, PlayHT, and OpenAI. LLMs are 7 GPT, 2 Claude, and 2 Gemini versions. Currently only buys phone # at $2/month through Twilio or Telnyx. Can connect phone # via SIP trunk.
play.ai is $0; $9/mth; $49/mth; $99/mth; $299/mth; $999/mth; custom
ultravox is .05/minute
--------------------- Middle Tier --------------------
make.com is priced at $0, $9/mo, $16/mo, $29/mo . Each node on overall workflow is counted as "workflow execution". Only middleware.
zapier.com is (workflow automation: priced at $0, $20/mo, $70/mo, custom).
(integrations: priced at $0, $13/mo, $66/mo, custom). Only middleware.
It has Google Calendar integration.
n8n is priced for its hosting at $20/mo (1 project, 2,500 executions, 5 active workflows, 5 concurrent), $50/mo (3 projects, 10,000 executions, 15 active workflows, 20 concurrent), custom (unlimited projects).
workaround is local n8n (free) with render, digital ocean, or railway ( railway.com ) so even cheaper.
local n8n (free) example with Docker and Cloudflare tunnel - https://youtu.be/OPO28M3xOO0 .
local n8n is problematic for production systems, especially with security and adds hosting problems.
--------------------- Calendar Focus --------------------
cal.com is priced at $0, $15/user/mo, $37/user/mo, custom price. Only a calendar integration.
calendy is priced at $0, $10/seat/mo, $16/seat/mo, custom price. Only a calendar integration.
--------------------- Data Focus --------------------
airtable is priced at $0, $20/seat/mo, $45/seat/mo, custom price. database/spreadsheet.
--------------------- CRM Focus --------------------
gohighlevel.com is priced at $97/mo (1 account), $297/mo (voice AI, unlimited subaccounts, rebill phone and email costs), $497/mo (conversation AI *, upsale SMS and email, auto subaccount creation if SAAS, advanced API access, split testing on landing pages, agent reporting). $0.14/minute for voice agent. What is unusual is that Charlie uses GHL's Agency and thus you become under "his agency" with each client as different subaccount. Charlie Barber charges $117/month. He covers the software costs of GoHighLevel.
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WHITE LABEL
Callin.io is priced at $30/mo, $1999/mo,
myaifrontdesk.com is 7-day free trial. After your trial ends, you will be charged $194.00 per month starting April 4, 2025. You can always cancel before then.
Gohighlevel.com has 40% reoccurring affiliate program
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